Status Workflows

Complete reference for all status workflows in the system. Each section shows the flow diagram, status meanings, and how statuses are set.

Sample Statuses

Flow Diagram

Status Reference

Status	Meaning	Set By
New Sample	Sample created, awaiting material orders	Auto on creation
Procurement	Materials being ordered/sourced	Manual or auto when PO created
In House	Materials received, ready for production	Manual when materials arrive
Production	Sample being manufactured	Manual when production starts
Inspection	Quality check in progress	Manual when production complete
Ready to Ship	Passed inspection, awaiting shipment	Manual after QC pass
Shipped	Sample dispatched to customer	Manual when shipped

Transitions

From	To	Trigger
New Sample	Procurement	Create PO for materials
Procurement	In House	Mark materials received
In House	Production	Start production
Production	Inspection	Complete production
Inspection	Ready to Ship	Pass QC
Inspection	Production	Fail QC (rework)
Ready to Ship	Shipped	Mark as shipped

Material Statuses

Flow Diagram

Status Reference

Status	Meaning	Set By
Not Ordered	Material not yet ordered	Auto (default)
Ordered	PO created for material	Auto when PO submitted
Started	Supplier started production	Manual update
In Transit	Material shipped from supplier	Manual update
In House	Material received at facility	Manual on receipt
Approved	Material passed quality check	Manual after QC
Rejected	Material failed quality check	Manual after QC

Transitions

From	To	Trigger
Not Ordered	Ordered	PO submitted for approval
Ordered	Started	Manual: supplier confirmed start
Started	In Transit	Manual: supplier shipped
In Transit	In House	Manual: goods received
In House	Approved	Manual: QC passed
In House	Rejected	Manual: QC failed

Production Order Statuses

Flow Diagram

Status Reference

Status	Meaning	Set By
Draft	Order created, not confirmed	Auto on creation
Confirmed	Order confirmed, ready for production	Manual confirmation
In Production	Manufacturing in progress	Auto when job cards start
Completed	All units manufactured	Auto when all job cards complete
Shipped	Order dispatched	Auto when added to shipment
Cancelled	Order cancelled	Manual

Transitions

From	To	Trigger
Draft	Confirmed	Confirm order
Draft	Cancelled	Cancel order
Confirmed	In Production	First job card started
Confirmed	Cancelled	Cancel order
In Production	Completed	All job cards complete
Completed	Shipped	Added to shipped shipment

Job Card Stages

Flow Diagram

Stage Reference

Stage	Meaning	Set By
Created	Job card generated	Auto on creation
Cutting	Leather being cut	QR scan or manual
Fusing	Fusing/reinforcement	QR scan or manual
Stitching	Assembly/stitching	QR scan or manual
Finishing	Final touches, hardware	QR scan or manual
Packing	Packaging for shipment	QR scan or manual
Completed	All stages done	Auto after packing

Transitions

From	To	Trigger
Created	Cutting	Start cutting (scan/manual)
Cutting	Fusing	Complete cutting
Fusing	Stitching	Complete fusing
Stitching	Finishing	Complete stitching
Finishing	Packing	Complete finishing
Packing	Completed	Complete packing

Stage Tracking

Method	How It Works
QR Scan	Worker scans job card QR at each station
Manual	Supervisor updates stage in system
Batch	Multiple job cards updated together

Shipment Statuses

Flow Diagram

Status Reference

Status	Meaning	Set By
Draft	Shipment created, adding orders	Auto on creation
Planning	Carton planning in progress	Manual
Ready to Ship	All planning complete, documents ready	Manual
Shipped	Dispatched to customer	Manual with tracking
Delivered	Customer received goods	Manual confirmation

Transitions

From	To	Trigger
Draft	Planning	Start carton planning
Planning	Ready to Ship	Complete planning, generate docs
Ready to Ship	Shipped	Enter tracking, mark shipped
Shipped	Delivered	Confirm delivery

Required for Each Transition

Transition	Requirements
Draft → Planning	At least one order added
Planning → Ready to Ship	Cartons planned, documents generated
Ready to Ship → Shipped	Carrier and tracking number entered
Shipped → Delivered	Delivery confirmation

Purchase Order Statuses

Flow Diagram

Status Reference

Status	Meaning	Set By
Draft	PO being prepared	Auto on creation
Pending Approval	Submitted, awaiting approver	Auto on submit
Approved	Approved by authorizer	Manual by approver
Rejected	Rejected, needs revision	Manual by approver

Transitions

From	To	Trigger
Draft	Pending Approval	Submit for approval
Pending Approval	Approved	Approver approves
Pending Approval	Rejected	Approver rejects
Rejected	Draft	Edit PO (implicit)
Rejected	Pending Approval	Resubmit after edit

Approval Requirements

Transition	Requirements
Draft → Pending	Supplier selected, items added
Pending → Approved	Approver has sufficient limit
Pending → Rejected	Approver adds rejection reason

Status Color Codes

Standard colors used throughout the system:

Color	Meaning	Used For
Gray	Not started / Draft	Draft, Not Ordered, Created
Blue	In progress	Procurement, In Transit, Planning
Yellow	Awaiting action	Pending Approval, Inspection
Green	Complete / Approved	Approved, Completed, Delivered
Red	Rejected / Failed	Rejected, Cancelled
Purple	Shipped	Shipped status

Quick Reference

Sample → Production Flow

Sample (SMP) → Production Order (PRD) → Job Cards (JC) → Shipment (SHP)

Material Flow

Not Ordered → Ordered → Started → In Transit → In House → Approved

Approval Flow

Draft → Pending Approval → Approved/Rejected

​Status Workflows

​Sample Statuses

​Flow Diagram

​Status Reference

​Transitions

​Material Statuses

​Flow Diagram

​Status Reference

​Transitions

​Production Order Statuses

​Flow Diagram

​Status Reference

​Transitions

​Job Card Stages

​Flow Diagram

​Stage Reference

​Transitions

​Stage Tracking

​Shipment Statuses

​Flow Diagram

​Status Reference

​Transitions

​Required for Each Transition

​Purchase Order Statuses

​Flow Diagram

​Status Reference

​Transitions

​Approval Requirements

​Status Color Codes

​Quick Reference

​Sample → Production Flow

​Material Flow

​Approval Flow

Status Workflows

Sample Statuses

Flow Diagram

Status Reference

Transitions

Material Statuses

Flow Diagram

Status Reference

Transitions

Production Order Statuses

Flow Diagram

Status Reference

Transitions

Job Card Stages

Flow Diagram

Stage Reference

Transitions

Stage Tracking

Shipment Statuses

Flow Diagram

Status Reference

Transitions

Required for Each Transition

Purchase Order Statuses

Flow Diagram

Status Reference

Transitions

Approval Requirements

Status Color Codes

Quick Reference

Sample → Production Flow

Material Flow

Approval Flow