Documentation Index
Fetch the complete documentation index at: https://help.macleather.co.uk/llms.txt
Use this file to discover all available pages before exploring further.
Status Workflows
Complete reference for all status workflows in the system. Each section shows the flow diagram, status meanings, and how statuses are set.
Sample Statuses
Flow Diagram
Status Reference
| Status | Meaning | Set By |
|---|
| New Sample | Sample created, awaiting material orders | Auto on creation |
| Procurement | Materials being ordered/sourced | Manual or auto when PO created |
| In House | Materials received, ready for production | Manual when materials arrive |
| Production | Sample being manufactured | Manual when production starts |
| Inspection | Quality check in progress | Manual when production complete |
| Ready to Ship | Passed inspection, awaiting shipment | Manual after QC pass |
| Shipped | Sample dispatched to customer | Manual when shipped |
Transitions
| From | To | Trigger |
|---|
| New Sample | Procurement | Create PO for materials |
| Procurement | In House | Mark materials received |
| In House | Production | Start production |
| Production | Inspection | Complete production |
| Inspection | Ready to Ship | Pass QC |
| Inspection | Production | Fail QC (rework) |
| Ready to Ship | Shipped | Mark as shipped |
Material Statuses
Flow Diagram
Status Reference
| Status | Meaning | Set By |
|---|
| Not Ordered | Material not yet ordered | Auto (default) |
| Ordered | PO created for material | Auto when PO submitted |
| Started | Supplier started production | Manual update |
| In Transit | Material shipped from supplier | Manual update |
| In House | Material received at facility | Manual on receipt |
| Approved | Material passed quality check | Manual after QC |
| Rejected | Material failed quality check | Manual after QC |
Transitions
| From | To | Trigger |
|---|
| Not Ordered | Ordered | PO submitted for approval |
| Ordered | Started | Manual: supplier confirmed start |
| Started | In Transit | Manual: supplier shipped |
| In Transit | In House | Manual: goods received |
| In House | Approved | Manual: QC passed |
| In House | Rejected | Manual: QC failed |
Production Order Statuses
Flow Diagram
Status Reference
| Status | Meaning | Set By |
|---|
| Draft | Order created, not confirmed | Auto on creation |
| Confirmed | Order confirmed, ready for production | Manual confirmation |
| In Production | Manufacturing in progress | Auto when job cards start |
| Completed | All units manufactured | Auto when all job cards complete |
| Shipped | Order dispatched | Auto when added to shipment |
| Cancelled | Order cancelled | Manual |
Transitions
| From | To | Trigger |
|---|
| Draft | Confirmed | Confirm order |
| Draft | Cancelled | Cancel order |
| Confirmed | In Production | First job card started |
| Confirmed | Cancelled | Cancel order |
| In Production | Completed | All job cards complete |
| Completed | Shipped | Added to shipped shipment |
Job Card Stages
Flow Diagram
Stage Reference
| Stage | Meaning | Set By |
|---|
| Created | Job card generated | Auto on creation |
| Cutting | Leather being cut | QR scan or manual |
| Fusing | Fusing/reinforcement | QR scan or manual |
| Stitching | Assembly/stitching | QR scan or manual |
| Finishing | Final touches, hardware | QR scan or manual |
| Packing | Packaging for shipment | QR scan or manual |
| Completed | All stages done | Auto after packing |
Transitions
| From | To | Trigger |
|---|
| Created | Cutting | Start cutting (scan/manual) |
| Cutting | Fusing | Complete cutting |
| Fusing | Stitching | Complete fusing |
| Stitching | Finishing | Complete stitching |
| Finishing | Packing | Complete finishing |
| Packing | Completed | Complete packing |
Stage Tracking
| Method | How It Works |
|---|
| QR Scan | Worker scans job card QR at each station |
| Manual | Supervisor updates stage in system |
| Batch | Multiple job cards updated together |
Shipment Statuses
Flow Diagram
Status Reference
| Status | Meaning | Set By |
|---|
| Draft | Shipment created, adding orders | Auto on creation |
| Planning | Carton planning in progress | Manual |
| Ready to Ship | All planning complete, documents ready | Manual |
| Shipped | Dispatched to customer | Manual with tracking |
| Delivered | Customer received goods | Manual confirmation |
Transitions
| From | To | Trigger |
|---|
| Draft | Planning | Start carton planning |
| Planning | Ready to Ship | Complete planning, generate docs |
| Ready to Ship | Shipped | Enter tracking, mark shipped |
| Shipped | Delivered | Confirm delivery |
Required for Each Transition
| Transition | Requirements |
|---|
| Draft → Planning | At least one order added |
| Planning → Ready to Ship | Cartons planned, documents generated |
| Ready to Ship → Shipped | Carrier and tracking number entered |
| Shipped → Delivered | Delivery confirmation |
Purchase Order Statuses
Flow Diagram
Status Reference
| Status | Meaning | Set By |
|---|
| Draft | PO being prepared | Auto on creation |
| Pending Approval | Submitted, awaiting approver | Auto on submit |
| Approved | Approved by authorizer | Manual by approver |
| Rejected | Rejected, needs revision | Manual by approver |
Transitions
| From | To | Trigger |
|---|
| Draft | Pending Approval | Submit for approval |
| Pending Approval | Approved | Approver approves |
| Pending Approval | Rejected | Approver rejects |
| Rejected | Draft | Edit PO (implicit) |
| Rejected | Pending Approval | Resubmit after edit |
Approval Requirements
| Transition | Requirements |
|---|
| Draft → Pending | Supplier selected, items added |
| Pending → Approved | Approver has sufficient limit |
| Pending → Rejected | Approver adds rejection reason |
Status Color Codes
Standard colors used throughout the system:
| Color | Meaning | Used For |
|---|
| Gray | Not started / Draft | Draft, Not Ordered, Created |
| Blue | In progress | Procurement, In Transit, Planning |
| Yellow | Awaiting action | Pending Approval, Inspection |
| Green | Complete / Approved | Approved, Completed, Delivered |
| Red | Rejected / Failed | Rejected, Cancelled |
| Purple | Shipped | Shipped status |
Quick Reference
Sample → Production Flow
Sample (SMP) → Production Order (PRD) → Job Cards (JC) → Shipment (SHP)
Material Flow
Not Ordered → Ordered → Started → In Transit → In House → Approved
Approval Flow
Draft → Pending Approval → Approved/Rejected
