Creating Production Orders
There are two ways to create a production order:- From a sample — Click “Move to Production” on an approved sample
- Manual — Create directly in the Production module
Method 1: From Sample (Recommended)
1
Open the approved sample
Go to Samples → Click on the sample
2
Verify all materials are approved
Check Materials tab — all 3 must show “Approved” status
3
Click Move to Production
Button in sample header (only visible when all materials approved)
4
Enter production details
Fill in the form fields (see below)
5
Click Create
System creates the production order and job cards
What Copies from Sample Automatically
| Field | Copied? |
|---|---|
| Customer | Yes |
| Style name | Yes |
| Description | Yes |
| Material specifications | Yes |
| Stitcher rate | Yes |
| Fuser rate | Yes |
| Files | Yes (linked) |
| Notes | Yes |
Method 2: Manual Creation
Location: Sidebar → Production → + New Order1
Go to Production
Sidebar → Production
2
Click + New Order
Button in top right
3
Fill in all fields
Must enter customer, style, quantities manually
4
Click Create
System creates the production order and job cards
Form Fields
| Field | Required | Description |
|---|---|---|
| Customer | Yes | Select from dropdown |
| Style Name | Yes | Product name/description |
| Customer PO | No | Customer’s purchase order reference |
| Delivery Date | Yes | Required completion date |
| Notes | No | Additional information |
Rate Fields
| Field | Description | Default |
|---|---|---|
| Cutter Rate | Payment per piece for cutting | From sample or blank |
| Fuser Rate | Payment per piece for fusing | From sample or blank |
| Stitcher Rate | Payment per piece for stitching | From sample or blank |
| Finisher Rate | Payment per piece for finishing | From sample or blank |
| Packing Rate | Payment per piece for packing | From sample or blank |
Size/Quantity Entry
Enter quantities for each size:| Field | Format | Example |
|---|---|---|
| Size | Size code | S, M, L, XL, 8, 10, 12 |
| Quantity | Number | 50 |
| Size | Quantity |
|---|---|
| S | 25 |
| M | 50 |
| L | 40 |
| XL | 20 |
| Total | 135 |
The system creates one job card per unit. If you enter 135 total units, the system creates 135 job cards.
What the System Creates
When you click Create, the system:- Generates production order number (PRD-YYYY-XXX)
- Creates job cards — One per unit (e.g., 135 units = 135 job cards)
- Assigns job card numbers — Sequential (JC-YYYY-XXXXX)
- Sets all job cards to “Created” stage
- Sets production order to “New” status
- Links to source sample (if created from sample)
- Logs creation in Activity tab
- Redirects to Production Order Detail page
Common Errors
'Move to Production' button not visible
'Move to Production' button not visible
'Customer is required' error
'Customer is required' error
Cause: No customer selected.Solution: Select a customer from the dropdown. If customer doesn’t exist, contact admin to add them.
'Quantity must be greater than 0' error
'Quantity must be greater than 0' error
Cause: No sizes/quantities entered.Solution: Enter at least one size with quantity greater than 0.
'Delivery date is required' error
'Delivery date is required' error
Cause: No delivery date set.Solution: Select a delivery date from the date picker.
Order created but no job cards appear
Order created but no job cards appear
Cause: System delay or total quantity was 0.Solution: Refresh the page. If still no job cards, check that quantities were entered correctly.
After Creation
Once the production order is created:- Review job cards — Go to Job Cards tab to verify count
- Print QR codes — For factory floor tracking
- Verify rates — Check Rate Management if rates need adjustment
- Check landed cost — Review cost calculations