Procurement Overview The Procurement module manages purchase orders (POs) for materials. Create POs for suppliers, track approval status, and link them to sample materials.
Format: PO-YYYY-XXXPart Meaning Example POPurchase Order prefix PO YYYYYear created 2026 XXXSequential number 001, 002, 088
Example: PO-2026-088 = The 88th purchase order created in 2026PO numbers are generated automatically when you create a new purchase order. You cannot change the PO number after creation.
PO Statuses Status Meaning What Can Be Done Draft Being created, not submitted Edit, delete, submit Pending Approval Submitted, waiting for approver View only (unless approver) Approved Approved by authorizer View, download Rejected Rejected, needs revision Edit, resubmit
Status Flow PO Categories Category Use For Leather Main leather materials Accessories Hardware, zips, buckles Lining Interior materials Mixed Multiple material types Other Miscellaneous purchases
Navigation Location: Sidebar → Procurement (or Purchase Orders )PO List Page Shows all purchase orders with columns:
Column Description PO Number PO-YYYY-XXX Supplier Supplier name Category Material category Total Total cost (PKR) Status Current status Created Date created
Filters Available Filter Options Status Draft, Pending, Approved, Rejected Category Leather, Accessories, Lining, Mixed, Other Supplier Select supplier Date Range Created date range
Key Features
Create Purchase Orders Create POs for material purchases from suppliers
Approval Workflow Submit POs for approval based on authorization limits
Link to Samples Connect POs to sample materials for tracking
Document Management Upload and store PO documents
Quick Actions Action Location Create new PO Procurement → + New PO View PO details Click on PO row Approve pending PO PO Detail → Approve button Submit for approval PO Detail → Submit button
