Documentation Index
Fetch the complete documentation index at: https://help.macleather.co.uk/llms.txt
Use this file to discover all available pages before exploring further.
Procurement Overview
The Procurement module manages purchase orders (POs) for materials. Create POs for suppliers, track approval status, and link them to sample materials.PO Number Format
Format:PO-YYYY-XXX
| Part | Meaning | Example |
|---|---|---|
PO | Purchase Order prefix | PO |
YYYY | Year created | 2026 |
XXX | Sequential number | 001, 002, 088 |
PO-2026-088 = The 88th purchase order created in 2026
PO numbers are generated automatically when you create a new purchase order. You cannot change the PO number after creation.
PO Statuses
| Status | Meaning | What Can Be Done |
|---|---|---|
| Draft | Being created, not submitted | Edit, delete, submit |
| Pending Approval | Submitted, waiting for approver | View only (unless approver) |
| Approved | Approved by authorizer | View, download |
| Rejected | Rejected, needs revision | Edit, resubmit |
Status Flow
PO Categories
| Category | Use For |
|---|---|
| Leather | Main leather materials |
| Accessories | Hardware, zips, buckles |
| Lining | Interior materials |
| Mixed | Multiple material types |
| Other | Miscellaneous purchases |
Navigation
Location: Sidebar → Procurement (or Purchase Orders)PO List Page
Shows all purchase orders with columns:| Column | Description |
|---|---|
| PO Number | PO-YYYY-XXX |
| Supplier | Supplier name |
| Category | Material category |
| Total | Total cost (PKR) |
| Status | Current status |
| Created | Date created |
Filters Available
| Filter | Options |
|---|---|
| Status | Draft, Pending, Approved, Rejected |
| Category | Leather, Accessories, Lining, Mixed, Other |
| Supplier | Select supplier |
| Date Range | Created date range |
Key Features
Create Purchase Orders
Create POs for material purchases from suppliers
Approval Workflow
Submit POs for approval based on authorization limits
Link to Samples
Connect POs to sample materials for tracking
Document Management
Upload and store PO documents
Quick Actions
| Action | Location |
|---|---|
| Create new PO | Procurement → + New PO |
| View PO details | Click on PO row |
| Approve pending PO | PO Detail → Approve button |
| Submit for approval | PO Detail → Submit button |
Related Guides
PO Detail Page
Complete page guide
Creating Purchase Orders
How to create POs
Approval Workflow
Understanding approvals
Suppliers
Managing supplier information