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Stock Management

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Stock Actions

From any item’s detail page, you can perform three stock actions:

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Consume

Reduces stock when items are used. Select a reason:

• Sample — Used in a sample (links to sample)
• Production — Used in production (links to production order)
• Office — Used in office/admin
• General Factory — General factory use
• Damaged — Item was damaged
• Other — Anything else (add a note)

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Restock

Increases stock when new items arrive. Typically used when:

• Purchase order goods are received
• Items are returned to stock
• Initial stock count correction

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Adjust

Sets stock to an exact number. Used for:

• Physical count — After doing a physical stock count
• Correction — Fixing a data entry error
• Other — Any other reason

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Transaction History

Every stock change is automatically logged. View the full history on the Transactions tab of any item. Each transaction records:

• Date and time of the change
• Type — Consumed, Restocked, or Adjusted
• Quantity change — How much was added or removed
• New quantity — Stock level after the change
• Who made the change
• Reason/Note — Why the change was made
• Linked order — Production order or sample (if applicable)

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Low Stock Alerts

When an item’s stock drops below its minimum level, it is flagged:

• An amber “Low” badge appears on the item card
• The system can send notifications (configurable)

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Setting Minimum Levels

Each item has a Min Stock Level field. Set this based on how quickly you use the item:

• Fast-moving items (common buttons, zippers): set higher (e.g., 25-50)
• Slow-moving items (special accessories): set lower (e.g., 5-10)
• Items you don’t stock regularly: set to 0

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Stock Safety

The system prevents negative stock — you cannot consume more than what’s available. All stock operations are atomic (guaranteed to be accurate even if multiple people update at the same time).