Adding & Editing Items
Adding a New Item
Click the “Add Item” button on the catalog page. The process has two steps:
Step 1: Choose Starting Point
You can either:
- Browse existing items to use as a template
- Start from scratch with a blank form
If you browse and select an existing item, the form pre-fills with that item’s details (name, category, specs, etc.). You then modify what’s different.
Step 2: Fill in Details
The form has these sections:
Identity
- Name — The item name (e.g., “15mm Black Hard Button Plane”)
- Material Type — Accessories, Lining, or Others
- Folder — Which primary folder (auto-fills based on material type)
Classification
- Category — Main category (e.g., Buttons, Zippers, Rivets)
- Subcategory — Sub-group (e.g., Hard Buttons, 4-Part Buttons)
- Variant — Colour or size variant (e.g., “Gun Metal”, “Small (7”-12”)”)
Category and subcategory suggestions appear as you type, based on existing items in the catalog.
Specifications
Different fields appear based on the category and subcategory you select:
| Category > Subcategory | Fields |
|---|
| Buttons > Hard Buttons | L Size, Size (mm), Colour, Style |
| Buttons > 4-Part Buttons | Model, Shape, Colour |
| Buttons > Branded | Brand, Type, Model, Colour |
| Buttons > Parts & Covers | L Size, Size (mm), Colour |
| Zippers (any) | Item Type, Zip Number, Size, Tape Colour, Teeth Colour, Slider Type |
| Rivets (any) | Type, Size, Shape, Colour, Part, Grade |
| Buckles | Type, Size (cm), Colour |
| Eyelet | Size, Colour, Part, Two-Way |
Pricing & Stock
- Unit Price — Price per unit in RS
- Unit — How it’s measured (usually “units”)
- Current Stock — How many you have
- Min Stock Level — When to flag as low stock
Photos
Upload product photos. Click the camera icon or drag images into the photo area.
Editing an Existing Item
- Click on an item card to open its detail page
- Click the Edit button (pencil icon)
- The same form opens with all fields pre-filled
- Make your changes and save
The Sortly SID and Part # fields are read-only and cannot be edited. These are system-assigned codes.
