Documentation Index
Fetch the complete documentation index at: https://help.macleather.co.uk/llms.txt
Use this file to discover all available pages before exploring further.
Admin Guide
This page covers administrative tasks that are typically handled by supervisors or the office team.Category Structure
The catalog follows a four-level hierarchy imported from Sortly:- ACCESSORIES — All manufacturing accessories
- HANGTAGS & PACKAGING — Customer hang tags, polybags, packing materials
- LABELS & TAGS — MARDI branded items
- LINING & INTERLINING — Satin lining fabrics
Specification Fields
Each category/subcategory has its own specification fields. These fields appear automatically when you select a category in the product form.How Specs Work
- Specs are stored as flexible data on each item
- Different subcategories show different fields (e.g., Hard Buttons show “L Size” and “Style”, but 4-Part Buttons show “Model” and “Shape”)
- Select fields offer dropdown suggestions but also accept free text for new values
Key Spec Fields by Category
Buttons > Hard Buttons: L Size (18L-40L), Size in mm, Colour, Style (Plane/With Ring/2-Hole) Buttons > 4-Part Buttons: Model (80/50, VT 8, VT5), Shape (Round/Flat), Colour Zippers: Item Type (Full Zipper/Slider/Puller/Stopper), Zip Number (#3-#10), Size in inches, Tape Colour, Teeth Colour, Slider Type Rivets: Type (Ball/Flat/Spiral Cone/Crystal), Size in mm, Colour, Part (Front/Back)Stock Management Best Practices
Setting Min Stock Levels
- Review min levels monthly based on usage patterns
- High-usage items (common buttons, black zippers): 25-50 units
- Medium-usage items: 10-25 units
- Low-usage or customer-specific items: 5 or 0
Transaction Auditing
Every stock change is logged with who, when, why, and how much. Check the Transactions tab on any item to review changes.Data Quality
- Item names should follow the pattern:
[Type] - [Size] - [Colour] - [Detail] - Categories and subcategories are standardized in Title Case
- Avoid creating duplicate items — search first before adding
Internal Code System
The Part # system automatically assigns codes when items are created:- Format:
{PREFIX}-{NUMBER}(e.g., BTN-0042) - Codes are permanent and cannot be changed
- New items get the next available number in their category
- Codes are unique across the entire catalog
Upcoming Features
Features that are planned but not yet available:| Feature | Status | Description |
|---|---|---|
| Multi-Part Sets | Planned | Group front/back rivet parts into logical sets |
| Purchase Orders | Planned | Create POs directly in the system with WhatsApp approval |
| Bin Labels | Planned | Print labels with QR codes for storage locations |
| Mobile Scanning | Planned | Scan QR codes on Samsung tablets for quick stock updates |
| Auto-Consumption | Planned | Automatically reduce stock when production orders use materials |
| Low Stock Alerts | Planned | WhatsApp notifications when items go below minimum levels |