> ## Documentation Index
> Fetch the complete documentation index at: https://help.macleather.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating Production Orders

> How to create production orders in Mac Leather Dashboard

# Creating Production Orders

There are two ways to create a production order:

1. **From a sample** — Click "Move to Production" on an approved sample
2. **Manual** — Create directly in the Production module

***

## Method 1: From Sample (Recommended)

<Steps>
  <Step title="Open the approved sample">
    Go to Samples → Click on the sample
  </Step>

  <Step title="Verify all materials are approved">
    Check Materials tab — all 3 must show "Approved" status
  </Step>

  <Step title="Click Move to Production">
    Button in sample header (only visible when all materials approved)
  </Step>

  <Step title="Enter production details">
    Fill in the form fields (see below)
  </Step>

  <Step title="Click Create">
    System creates the production order and job cards
  </Step>
</Steps>

### What Copies from Sample Automatically

| Field                   | Copied?      |
| ----------------------- | ------------ |
| Customer                | Yes          |
| Style name              | Yes          |
| Description             | Yes          |
| Material specifications | Yes          |
| Stitcher rate           | Yes          |
| Fuser rate              | Yes          |
| Files                   | Yes (linked) |
| Notes                   | Yes          |

***

## Method 2: Manual Creation

**Location:** Sidebar → Production → **+ New Order**

<Steps>
  <Step title="Go to Production">
    Sidebar → Production
  </Step>

  <Step title="Click + New Order">
    Button in top right
  </Step>

  <Step title="Fill in all fields">
    Must enter customer, style, quantities manually
  </Step>

  <Step title="Click Create">
    System creates the production order and job cards
  </Step>
</Steps>

<Warning>
  Manual creation requires entering all details yourself. Use "From Sample" when possible—it's faster and ensures data consistency.
</Warning>

***

## Form Fields

| Field         | Required | Description                         |
| ------------- | -------- | ----------------------------------- |
| Customer      | Yes      | Select from dropdown                |
| Style Name    | Yes      | Product name/description            |
| Customer PO   | No       | Customer's purchase order reference |
| Delivery Date | Yes      | Required completion date            |
| Notes         | No       | Additional information              |

### Rate Fields

| Field         | Description                     | Default              |
| ------------- | ------------------------------- | -------------------- |
| Cutter Rate   | Payment per piece for cutting   | From sample or blank |
| Fuser Rate    | Payment per piece for fusing    | From sample or blank |
| Stitcher Rate | Payment per piece for stitching | From sample or blank |
| Finisher Rate | Payment per piece for finishing | From sample or blank |
| Packing Rate  | Payment per piece for packing   | From sample or blank |

***

## Size/Quantity Entry

Enter quantities for each size:

| Field    | Format    | Example                |
| -------- | --------- | ---------------------- |
| Size     | Size code | S, M, L, XL, 8, 10, 12 |
| Quantity | Number    | 50                     |

**Example entry:**

| Size      | Quantity |
| --------- | -------- |
| S         | 25       |
| M         | 50       |
| L         | 40       |
| XL        | 20       |
| **Total** | **135**  |

<Info>
  The system creates one job card per unit. If you enter 135 total units, the system creates 135 job cards.
</Info>

***

## What the System Creates

When you click Create, the system:

1. **Generates production order number** (PRD-YYYY-XXX)
2. **Creates job cards** — One per unit (e.g., 135 units = 135 job cards)
3. **Assigns job card numbers** — Sequential (JC-YYYY-XXXXX)
4. **Sets all job cards to "Created" stage**
5. **Sets production order to "New" status**
6. **Links to source sample** (if created from sample)
7. **Logs creation in Activity tab**
8. **Redirects to Production Order Detail page**

***

## Common Errors

<AccordionGroup>
  <Accordion title="'Move to Production' button not visible">
    **Cause:** Not all materials are approved on the sample.

    **Solution:** Go to sample → Materials tab → Approve all 3 materials (Leather, Accessories, Lining).
  </Accordion>

  <Accordion title="'Customer is required' error">
    **Cause:** No customer selected.

    **Solution:** Select a customer from the dropdown. If customer doesn't exist, contact admin to add them.
  </Accordion>

  <Accordion title="'Quantity must be greater than 0' error">
    **Cause:** No sizes/quantities entered.

    **Solution:** Enter at least one size with quantity greater than 0.
  </Accordion>

  <Accordion title="'Delivery date is required' error">
    **Cause:** No delivery date set.

    **Solution:** Select a delivery date from the date picker.
  </Accordion>

  <Accordion title="Order created but no job cards appear">
    **Cause:** System delay or total quantity was 0.

    **Solution:** Refresh the page. If still no job cards, check that quantities were entered correctly.
  </Accordion>
</AccordionGroup>

***

## After Creation

Once the production order is created:

1. **Review job cards** — Go to Job Cards tab to verify count
2. **Print QR codes** — For factory floor tracking
3. **Verify rates** — Check Rate Management if rates need adjustment
4. **Check landed cost** — Review cost calculations

<CardGroup cols={2}>
  <Card title="Job Cards" icon="id-card" href="/production/job-cards">
    Managing job cards
  </Card>

  <Card title="QR Scanning" icon="qrcode" href="/production/qr-scanning">
    Printing and using QR codes
  </Card>
</CardGroup>