> ## Documentation Index > Fetch the complete documentation index at: https://help.macleather.co.uk/llms.txt > Use this file to discover all available pages before exploring further. # Procurement Overview > Guide to the Purchase Orders module in Mac Leather Dashboard # Procurement Overview The Procurement module manages purchase orders (POs) for materials. Create POs for suppliers, track approval status, and link them to sample materials. *** ## PO Number Format **Format:** `PO-YYYY-XXX` | Part | Meaning | Example | | ------ | --------------------- | ------------- | | `PO` | Purchase Order prefix | PO | | `YYYY` | Year created | 2026 | | `XXX` | Sequential number | 001, 002, 088 | **Example:** `PO-2026-088` = The 88th purchase order created in 2026 PO numbers are generated automatically when you create a new purchase order. You cannot change the PO number after creation. *** ## PO Statuses | Status | Meaning | What Can Be Done | | ---------------- | ------------------------------- | --------------------------- | | Draft | Being created, not submitted | Edit, delete, submit | | Pending Approval | Submitted, waiting for approver | View only (unless approver) | | Approved | Approved by authorizer | View, download | | Rejected | Rejected, needs revision | Edit, resubmit | ### Status Flow ```mermaid theme={null} flowchart LR A[Draft] --> B[Pending Approval] B --> C[Approved] B --> D[Rejected] D --> A ``` *** ## PO Categories | Category | Use For | | ----------- | ----------------------- | | Leather | Main leather materials | | Accessories | Hardware, zips, buckles | | Lining | Interior materials | | Mixed | Multiple material types | | Other | Miscellaneous purchases | *** ## Navigation **Location:** Sidebar → **Procurement** (or **Purchase Orders**) ### PO List Page Shows all purchase orders with columns: | Column | Description | | --------- | ----------------- | | PO Number | PO-YYYY-XXX | | Supplier | Supplier name | | Category | Material category | | Total | Total cost (PKR) | | Status | Current status | | Created | Date created | ### Filters Available | Filter | Options | | ---------- | ------------------------------------------ | | Status | Draft, Pending, Approved, Rejected | | Category | Leather, Accessories, Lining, Mixed, Other | | Supplier | Select supplier | | Date Range | Created date range | *** ## Key Features Create POs for material purchases from suppliers Submit POs for approval based on authorization limits Connect POs to sample materials for tracking Upload and store PO documents *** ## Quick Actions | Action | Location | | ------------------- | -------------------------- | | Create new PO | Procurement → + New PO | | View PO details | Click on PO row | | Approve pending PO | PO Detail → Approve button | | Submit for approval | PO Detail → Submit button | *** ## Related Guides Complete page guide How to create POs Understanding approvals Managing supplier information